Google Forms Supa Event Add-on Documentation

Welcome to the documentation for the Google Forms Supa Event Add-on! This guide will help you set up and manage events directly from Google Forms, including payment collection, event sign-up management, custom event webpages, and advanced analytics.

1.1 Getting Started

1.1.1 Installing the Add-on

1. Open Google Workspace Marketplace.
2. Search for Supa Event.
3. Click Install.
4. Accept the required permissions.
   (image showing the Marketplace listing and installation process)
5. Once installed, the add-on will be accessible within your Google Forms under the add-ons menu.

1.1.2 Launching the Add-on

1. Open your Google Form.
2. Click on the Add-ons menu (puzzle piece icon at the top right).
3. Select Supa Event Add-on.
4. Choose Event Menu to open the configuration panel.
   

1.2 Event Settings

1.2.1 Payment Configuration

You can configure payments through Stripe, PayPal, or Venmo.

✅ Stripe (Recommended)

• Stripe supports automatic payment handling and status updates.
• To connect Stripe:
  1. Click Connect with Stripe.
  2. Complete the Stripe setup process.
  3. Once connected, you will see "Successfully connected with Stripe."
     

💡 Transaction Fees:

• $1 per transaction (collected by the add-on).
• Stripe charges $0.30 + 2.9% per transaction.

✅ PayPal and Venmo (Manual Configuration)

• Payments through PayPal and Venmo require manual setup.
• Enter your PayPal or Venmo username in the settings.
• Payment status will not automatically update — you’ll need to manage it manually.
  

1.2.2 Pricing Options

You can choose between Static Pricing and Dynamic Pricing:

• Static Pricing – Set a fixed price for your event (e.g., $20 per ticket).
• Dynamic Pricing – Configure prices based on form fields.
  • Example: If a form field has "10 tickets at $10," the app will calculate the total ($100).
  • The app detects any value with a $ followed by a number for parsing.
  • Parsed fields will be shown in the configuration menu for review.
    

1.2.3 Sign-Up Limits

• Set a sign-up deadline – After the deadline passes, the form will automatically close.
• Set a sign-up limit – After the limit is reached, the form will no longer accept responses.
  

1.3 Event Overview

The Event Overview menu provides real-time insights into your event:

• Stats and Graphs – View participant trends and payment data.
• Recent Sign-ups – See the latest sign-ups with links to the Google Form.
• Revenue Overview – Breakdown of paid vs. unpaid sign-ups.
  

1.4 Event Page Settings

You can create a custom event webpage hosted by the add-on:

• HTML Descriptions – Add event details like time, location, and agenda.
• Video Support – Embed a video for live streaming or event info.
• Social Sharing – Share the event page on social media.

🌐 Once the page is live:

• The page will show event information.
• Includes a direct link to the sign-up form.

1.5 Communication

1.5.1 Mass Emails

• Send mass emails to event participants for updates or reminders.
• Supports custom HTML for rich formatting.

🚀 Email Limits:

• Free Google account – 100 emails per day.
• Google Workspace account – 2,000 emails per day.
  

1.5.2 Sign-Up Confirmation Emails

• Automatically send confirmation emails to sign-ups.
• Emails can include:
  • Payment links
  • Calendar invites
  • Event details

1.6 FAQ

Q: Can I change the email sender address?
A: No. The emails are sent from your linked Google account.

Q: Can I charge different prices for different ticket types?
A: Yes, using dynamic pricing. Set up form fields with $ followed by the price.

Q: What happens if someone doesn’t complete payment?
A: The sign-up is marked as unpaid in the overview panel.

✅ You're All Set!

You’re now ready to manage events like a pro! If you encounter any issues, contact [email protected]